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Using Crystal Reports
Release 9.3
Last modified April 24, 2009		 E-mail This Topic Printable Version Give Us Feedback

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About Crystal Reports

Note: This topic was updated for 9.3.1.

NOTE: Starting at 9.3, the full Crystal Reports™ product from Business Objects, which provides an advanced report authoring application, is no longer included with ArcGIS Desktop.



To help you create the reports you need, ArcMap has integrated with industry-leading Business Objects Crystal Reports. When you install ArcGIS Desktop, you can optionally install Crystal Reports. Once installed, you'll have access to the ESRI Crystal Report Wizard that lets you create and view reports.
The reports you create with Crystal Reports are managed as files outside ArcMap. ArcMap simply passes the tabular information from the layers on your map to Crystal Reports. While you can access the reports you create from within ArcMap and display them in a separate window, you can't add them to your map layout. If you need to do this, use the ArcMap built-in reporting tool instead.


ArcGIS Desktop 9.3 and Crystal Reports

Starting at 9.3, the full Crystal Reports™ product from Business Objects, which provides an advanced report authoring application, is no longer included with ArcGIS Desktop.

ArcGIS Desktop 9.1 and 9.2 included Crystal Reports XI Release 1. If you are upgrading to ArcGIS Desktop 9.3 from 9.1 or 9.2, you can continue to use your Crystal Reports XI software with 9.3. In order to enable the Tools > Reports > Crystal Reports Wizard in ArcMap 9.3, you need to install the Crystal Reports XI Release 2 runtime. This install is included on the Desktop 9.3 release media: on the ArcGIS Desktop Install DVD menu, it's the choice called ArcGIS Crystal Reports Wizard. The Desktop Setup no longer prompts you to install Crystal Reports. (You don't need to install the Crystal Reports XI Release 2 runtime to enable the Crystal Reports Wizard if you upgraded your Crystal Reports XI software to release 2).

Business Objects has released a new version of Crystal Reports: Crystal Reports 2008. If you have Crystal Reports XI, you can upgrade to Crystal Reports 2008 directly from Business Objects. See this page on the Business Objects Web site to upgrade: http://businessobjects.auc.com/ESRI2008/cd/index.html <http://businessobjects.auc.com/ESRI2008/cd/index.html> (Some international ESRI distributors may also be Business Objects resellers). Technical support for Crystal Reports 2008 is provided by Business Objects and may require an additional fee.

If you are new user of ArcGIS Desktop and you wish to use Crystal Reports 2008, you can buy it directly from Business Objects at the Web page mentioned above. To enable the Crystal Reports Wizard in ArcMap 9.3 to work with Crystal Reports 2008, you'll need to install the Crystal Reports XI Release 2 runtime mentioned above.

If you don't have any version of Crystal Reports installed, you can still enable the Crystal Reports Wizard in ArcMap 9.3 by installing the Crystal Reports XI Release 2 runtime mentioned above. This lets you to create, export, and print basic reports, and also open existing reports with the Crystal Reports wizard. However, you won't be able to perform the advanced formatting and authoring available with the full Crystal Reports product.

NOTE: ArcMap 9.3 continues to include the current simple report capability accessed using the Tools > Reports > Create Report command. These simple reports can be saved to PDF, RTF, or Text or printed. This simple report capability doesn't use Crystal Reports.




How to use Crystal Reports

Creating a report

  1. Click the Tools menu, point to Reports, and click Crystal Report Wizard.
  2. Click Create a report using selected items.
  3. Check the layers and tables you want to include in the report. You can check Only show selectable layers in this list to limit the list to selectable layers.
  4. If you have some selected records, check whether or not to create the report using only what is selected.
  5. Type the name of the output geodatabase.
  6. Click Next.
    7. This launches the Crystal Report Wizard.
  7. Double-click the fields you want to include in the report.
  8. Click Finish to create the report.
    9. Optionally, click Next to set other report parameters.
  9. Type a name for the report.
  10. Click Save.

Tips

  • You can also open the report wizard from the Options menu on the table window.
  • You can use Crystal Reports to generate mailing labels from your data.

Viewing an existing report

  1. Click the Tools menu, point to Reports, and click Crystal Report Wizard.
  2. Click View an existing report.
  3. Click Next.
  4. Click the Look in drop-down arrow and navigate to the location of the report.
  5. Click the report.
  6. Click Open.
    7. The report appears in its own window.

Tip

  • You can't add a Crystal Report to a map layout. Instead, use the ArcMap built-in reporting tool to create your report and add it to the layout.
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