Working with Folders in Administrator expand/collapse all
Related Topics

Working with EditNotes

Working with MapNotes

expand/collapse item About folders

Folders are used to store information gathered from users of your Web site. They can only be used in the Java Custom or Java Standard Viewer using MapNotes and EditNotes. Folders can only be administered using Administrator. They are not available in Service Administrator.

There are two types of Folders: MapNotes and EditNotes. Each folder has a set of properties defining its name, type of folder, read/write permissions, and a description. All properties except the name can be changed after the folder is created.

Permissions on the folders are set to read/write when created. If you do not want your end users to modify the content of the folders, set the permissions to read. For example, you might change the permissions of a MapNotes folder from read/write to read after all submissions have been entered, and now you want people to share them without making any modifications.

When you create a new folder, you will notice that the Type property includes a type called Other in addition to MapNotes and EditNotes. This folder type should only be used if you have written custom code in ArcIMS to read and write specific types of information to this folder. ArcIMS does not directly use the Other type in the Java Custom or Java Standard Viewers.

EditNotes and MapNotes have been deprecated and may be removed in a future release of ArcIMS.

expand/collapse item How to manage folders

expand/collapse item Creating a new folder

  1. Click Folders in the left panel to display the Folders Manager.
  2. Click the New Folder button New Folder button in the Administrator toolbar.
  3. Type a name for the new folder.

    The folder name can contain letters, numbers, and the underscore character.

  4. Click the Type dropdown arrow and click a folder type.
  5. Click either Read/Write or Read as the permission level for the folder. (Read/Write is the default.)
  6. Type a description of the folder contents.
  7. Click OK.

The new folder appears in the list of folders.

expand/collapse item Changing folder properties

  1. Click Folders in the left panel to display the Folders Manager.
  2. Click a folder in the right panel.
  3. Click the Properties button Properties button in the Administrator toolbar.
  4. Click Read/Write or Read to change the permission level of the folder.
  5. Delete existing text and type a new description.
  6. Click OK.

expand/collapse item Converting EditNotes to shapefile or XML format

You can convert items your users submit in the EditNotes folder to shapefile or XML file format. Only new or changed features are included in the file. If the only edits are deleted features, they cannot be converted to shapefile format. Convert them to XML format instead.

  1. Click Folders in the left panel.
  2. Click an EditNotes folder.
  3. Click the EditNotes item to convert.
  4. Click either the Create XML File Create XML File button or Create Shapefile button Create Shapefile button in the Administrator toolbar.
  5. Navigate to the directory in which to store the shapefile or XML file.
  6. Type a name for the shapefile or XML file.
  7. Click Save.

To help facilitate database security, converted EditNotes files require additional geoprocessing before they can be included in your original database.

expand/collapse item Removing items from a MapNotes folder

  1. Click Folders in the left panel.
  2. Click a MapNotes folder.
  3. Click a folder item.
  4. Click the Remove button Remove button in the Administrator toolbar.

    When a MapNotes item is removed in ArcIMS Administrator, it can no longer be viewed on the Web site.



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